We are looking for an organised, driven and tech-savvy Office Assistant
to help us with the organisation and running of the daily administrative operations of Insly's Tallinn office.
Our mission is to digitalise and connect the $4 trillion insurance industry in order to reduce the cost of insurance for customers and help them access better insurance services.
1000+ insurance brokers and 30+ underwriting companies log into Insly every day to design and launch their insurance products, manage business-critical operations and support writing over €1bn in premiums. But we’re just getting started.
We are an insurance SaaS software provider with a global reach. With HQ in London and offices in Tallinn, Warsaw and Vilnius, Insly has grown fast and is backed by well-known investors.
About the role
In this role, you will:
Take care of our Tallinn office and make sure it’s a comfortable and enjoyable place for our employees and visitors
Order office supplies, snacks and drinks
Make sure we keep our employees in mind in special occasion and celebrate birthdays, anniversaries and holidays together with them
Organise company wide and team events in cooperation with HR and leaders
Work together with HR on employee on- and off-boarding processes
Be the right hand for the management team (preparing documents, expense reports, organising travels etc)
Manage general IT topics, like system accesses and hardware/work equipment for employees
We are looking for you, if you have:
Fluent Estonian and English skills, both verbal and in writing
Previous experience as assistant or in a similar position, or other experience showing your can-do attitude and making things happen
Very good time management and problem-solving skills
Empathy, inner drive to help people around you and creating a warm and pleasant environment
Good IT/Office365 knowledge and you consider yourself to be a tech-savvy person
Perks and benefits
Flexible working time and working place – work whenever you like, wherever you want – we choose results over the process but know that with freedom comes accountability!
Company benefits - we want to make sure you are in great health, so we offer health insurance or sports compensation. We also compensate phone and headphone purchase costs in addition to your monthly phone bill!
Flat structure - in Insly we do not believe in titles or hierarchies, you can turn to anybody at any time - no corporate BS!
Friendly colleagues and supporting managers - people are Insly’s greatest asset, so we will make sure everyone is surrounded by awesome teams and have helpful managers. Our team and company events are both memorable and genuine!
Family- and employee-friendly employer - our employees perform several roles in their lives, and we aim to support all of them. Insly is one of the most family- and employee-friendly companies in Estonia!
Innovation - we believe in what we do, and we do it with great passion – join Insly and be part of the innovation wave hitting the insurance market!